Once we’ve completed your website, and you’ve approved it to go ‘live’, we’ll send your personalised email details.
You can use your personalised email with Microsoft Outlook, Mac mail or Android.
Using a personalised email, eg info@yourbusiness.com presents a more professional appearance, but more importantly, it allows us to monitor and regulate your email address. We can limit the amount of spam mail you receive, provide cutting edge security and blacklist any spam mail address which becomes a problem. You can also set up auto-responders, ‘forwarders’ and many other filters to help with muiltiple recipients of emails within your organisation.
Most of our packages allow for multiple mailboxes, and if you’d like to add more email accounts at a later date, simply contact us and we’ll set these up on the mailserver free of charge.
Our standard package includes up to 10 mailboxes, each with 10Gb storage, and this is usually more than enough for small to medium-sized businesses. If you do need more storage – no problem! We can add more storage as and when you need it.
To set up your email there are two major things you need to consider:
Start Outlook.
Password: your mail box passwordEnsure that ‘Require logon using Secure Password Authentication (SPA) remains unchecked. This is important as you may experience difficulty sending email with this enabled.
Click “More Settings…” in the bottom right of the window.
Click “Outgoing Server” tab at the top.
Tick the box labelled “My outgoing server (SMTP) requires authentication”
Click “Advanced” tab at the top.
In the Outgoing mail (SMTP) box, type 25. *Note, if you have trouble sending e-mail, please try changing this to port 587.
Ensure that ‘This server requires an encrypted connection (SSL) is unchecked.
The ‘Use the following type of encrypted connection:’ option should be set to None.
Click “Ok” to close the window.
Click Next after you have completed entering this configuration information, and then click Finish.
To configure Outlook 2008:
Open Outlook and select ‘Tools’ from the menu at the top of the window.
Select ‘POP3’ as the email server type, and click ‘Next’.
In ‘User Information’ enter your name and email address.
In ‘Server information’ enter mail.yourwebsite (eg mail.mysite.com) for both incoming POP3 and outgoing SMTP servers.
In ‘Logon Information’ enter your email address as your username, and your mailbox password.
Check ‘Remember password’ and leave ‘Logon using Secure Password Authentication’ unchecked.
Click ‘Test Account Settings’.
Your email should now be working properly.nt here…
To configure Outlook 2010:
- Start Outlook.
- On the File menu, click Account Settings.
- Click New.
- Click E-mail Account.
- In the Auto Account Setup dialog box, click to select the Manually configure server settings or additional server types check box, and then click Next.
- Click Internet E-Mail, and then click Next.
- Fill out the required settings as following:Your Name: Your name exactly as you want it to appear to recipients when they receive email from you
Email Address: your full email address – eg jsmith@my-domain.comAccount Type: IMAP (recommended)
Incoming mail server: mail.<domain> – replace <domain> with your domain name, so for example mail.my-domain.com
Outgoing mail server (SMTP): mail.<domain> – same as the Incoming mail serverUsername: your full email address once again
Password: your mail box passwordEnsure that ‘Require logon using Secure Password Authentication (SPA) remains unchecked. This is important as you may experience difficulty sending email with this enabled. - Click “More Settings…” in the bottom right of the window.
- Click “Outgoing Server” tab at the top.
- Tick the box labelled “My outgoing server (SMTP) requires authentication”
- Click “Advanced” tab at the top.
- In the Outgoing mail (SMTP) box, type 25. *Note, if you have trouble sending e-mail, please try changing this to port 587.
- Ensure that ‘This server requires an encrypted connection (SSL) is unchecked.
- The ‘Use the following type of encrypted connection:’ option should be set to None.
- Click “Ok” to close the window.
- Click Next after you have completed entering this configuration information, and then click Finish.
To configure Outlook 2008:
- Open Outlook and select ‘Tools’ from the menu at the top of the window.
- Select ‘POP3’ as the email server type, and click ‘Next’.
- In ‘User Information’ enter your name and email address.
- In ‘Server information’ enter mail.yourwebsite (eg mail.mysite.com) for both incoming POP3 and outgoing SMTP servers.
- In ‘Logon Information’ enter your email address as your username, and your mailbox password.
- Check ‘Remember password’ and leave ‘Logon using Secure Password Authentication’ unchecked.
- Click ‘Test Account Settings’.
- Your email should now be working properly.
The most likely cause of email errors is a change to your email application settings. If you haven’t made any recent changes to your email settings, your Internet Service Provider may have made changes, or there may be a temporary hitch with your mail server. First check that your email settings are correct:
- Open your email application and click ‘Tools’ and ‘View or change existing email accounts’.
- Select your email account and click ‘Change’.
- In the ‘Internet Email Settings (POP3)’ window, check that you’ve entered your incoming and outgoing server information correctly. These should both be set to mail.yourdomain, eg ‘mail.yoursite.co.uk’. Ensure that your Username is set as your email address and that the password is typed in correctly. Check the box for ‘Remember password’ and uncheck the box for ‘Logon using Secure Password Authentication(SPA)’.
- Click ‘Test Account Settings’.
- You should receive the message ‘Congratulations! All tests completed successfully’ in which case close the window, click ‘Next’ and ‘Finish’ to exit the email accounts editor.
- If you still receive an error message, click ‘More Settings’.
- In the ‘Outgoing Server’ tab, the box ‘My outgoing server (SMTP) requires authentication’ should be checked, and the top radio button ‘Use same settings as my incoming mail server’ should be selected.
- In the ‘Advanced’ tab, check that the incoming server (POP3) port is set to 110 and the outgoing server (SMTP) port is set to 25. Both check boxes below these options which read ‘this server requires an encrypted connection (SSL)’ should be unchecked. ‘Leave a copy of messages on the server’ should also be unchecked’.
- Click OK to finish and again click ‘Test Account Settings’ to test.
- If you still receive error message, click ‘More Settings’ again, and try changing the outgoing server (SMTP) port from 25 to 587. Test again.
If your problem still persists once you’ve checked your email application settings, please contact us (include the error message if possible) and we’ll run a mail server check.
If your mail server is working correctly, it’s most likely a change in your ISP service, in which case you’ll need to contact them directly.
To setup your mailbox on MAC, please follow the instructions below.
- Open Mail and select Mail > Preferences. A new window will open on the General Tab. If you select the Accounts tab and then click the ‘+’ button on the bottom left of the window. This will load the ‘Add Account’ Screen.
- Enter the following details:Full Name: your name. Email Address: your full email address. Password: (your mailbox password). The click ‘Continue’.
- You will then be on the ‘Incoming Mail Server’ screen. Enter the following settings: Account Type: IMAP. Description: (your name). Incoming Mail Server: (mail.yourdomain, eg mail.baloogi.com). User Name: (your email address). Password: (your mailbox password). The click ‘Continue’.
- You will then be on the ‘Outgoing Mail Server’ screen. Enter the following details: Description: (your name). Outgoing Mail Server: (mail.yourdomain ‘mail.baloogi.com’). Make sure ‘Use only this server’ is checked.
- Find ‘Use Authentication’ and tick this option. Then enter: User Name:(your email address).Password: (your mailbox password). Click ‘Continue’.
- You should then get an ‘Account Summary’ screen. Click ‘Create’ to setup the account.
- You should then be returned to the accounts screen which you can then close. You should then see the main mail screen open and your new account showing in the left hand bar.
You should now be able to send and receive email using the email address and mail box.
To setup your mailbox on an iPhone or iPad, please follow the instructions below.
- Name: Anything
- Email: Your email address
- Password: Your mailbox password
- Description: Work, Business…etc
IMAP:
Incoming Mail Server
- Host Name: imap.stackmail.com
- Username: Your email address
- Password: Mailbox password
Outgoing Mail Server
- Host Name: smtp.stackmail.com
- Username: Your email address
- Password: Your mailbox password
Once you’ve finished setting up the mail account, click SAVE and then edit the account, press on ADVANCED and turn off the SSL.
Finally, go back and press on SMTP under “Outgoing Mail Server”. Primary Server > Use SSL should be also turned off.
Your email should now be working properly.
To set up your mailbox on an Android device, please follow the instructions below:
- From your home screen select the application draw button to show all of your applications.
- Find the “mail” application and open it.
- If this is your first email account, you will be presented with an email setup screen. Select the “Other(POP3/IMAP)” option. Otherwise, press the Menu button, tap Accounts, press the Menu button, and tap Add account.
- In the first box add your email address, and in the second, enter the password associated with your email account.
- Tap the Manual setup button.
The screen should now be populated with some of the following settings. Please replace any that are missing or incorrect with the correct values.
- Protocol: IMAP or POP3 (IMAP is prefered for mobile devices)
- Email address: Your full email address
- Usernname: Your full email address
- Password: Your mailbox password
- IMAP/POP3 server: mail.yourdomainname (eg ‘mail.baloogi.com’)
- Security Type: None or SSL
- Leave the port unchanged or at 143
- Press next.
You will now be presented with the outgoing mailserver options. Make sure the following settings are populated and correct.
- Login Required: Yes
- Username: Full email address
- Password: Your mailbox password
- SMTP Server: mail.yourdomainname (eg ‘mail.baloogi.com’)
- Security type: None or SSL.
- Leave the port unchanged or at port 25
Now you just need to choose your account name and your name as you wish to appear in the from field. Click “Finish Setup”.
Your email should now be working properly.
Your mailbox(es) include effective spam filtering on the server so that unwanted mail never even reaches your mail client.To enable this:
- log into your website CPanel (you may need to ask us for an account)
- Look for the ‘Junk Mail Filters’ option in the ‘Email’ section.
- Click on this, and adjust settings as required
Junk mail filters use advanced technology to filter out junk mail before you receive it. Your mailbox allows four different levels of spam filtering, based on how certain the mail filter is that messages are junk email. A whitelist function is provided to always allow email from a certain email address, and a blacklist function to likewise always block email from a given sender.
Spam filtering is not always perfect – there can be false-positives and false-negatives, so do keep an eye on your spam mailbox for mail that’s been incorrectly filtered, and do watch out for phishing emails that slip through the filter.