- First of all you must create a graphic for the signature of your email, for example the name of your company and a photo of who is sending the email. This should contain your details such as your name, telephone, email address and website address, this way it will be less likely to be see by potential spam bots unlike if you were to put your website address into plain text, you’ll have a very small chance of being called or contacted when you don’t wish to be. You can edit this graphic on nearly all types of Photoshop, in order for it to look as you wish.
- Next is actually adding the graphic to your email signature, now depending on whether you have Outlook for Windows or Mail for Mac there are different ways of doing this, but generally you will have to open a new message. On the Message tab, in the Include group, click Signature, and then click Signatures. Then click Picture, browse to a picture, click to select it, and then click OK. Common image file formats for pictures include .bmp, .gif, .jpg, and .png. The average size of a graphic is approx. 700px X 300px, resolution of 72ppi.
- Now to add the disclaimer text, yes that’s a little like the terms and conditions that nobody reads, basically this can be added at plain text. Disclaimers can be made up out of statements covering different legal aspects. All it has to say is something along the line of ‘Any views or opinions presented in this email are solely those of the author and do not necessarily represent those of the company.’
- Finally you can add your links to social media profiles and/or latest offers you do not need to do this but if you do it makes it easier for your clients to find you wherever your sites maybe placed simply add your hyperlink. Click Insert Hyperlink, type in the information or browse to a hyperlink, click to select it, and then click OK. Or to look very fancy you can add a photo of the social network such as Facebook or Twitter and simply add the hyperlink to the selected photo.That’s pretty much it on how to add a signature to your email – The easy Way but remember, keep it as short as you can while providing all of the information you deem most important (four lines is the accepted standard).